At Greenhouse we are committed to ensuring that your personal data is protected and never misused.
We take responsibility for the personal data we collect about you, and we aim to be transparent about how we handle it, and give you control over it.
If you have any questions, comments or concerns about any aspect of this policy or how Greenhouse handles your information please email our Privacy Team at firstname.lastname@example.org.
What personal data do we collect?
Our main reasons for collecting your personal data is to provide you with information or services that you have requested including supporting your applications to Greenhouse and to provide and improve the service, products and experiences that you and the users of the Greenhouse careers website, applicants and employees expect from us.
We collect personal data from you in several different ways; you may share that information with us, or we may collect it using other means. In this section, we explain the different ways we collect personal data from you and some ways in which that information will be used. For more detail on how we use your personal data, please see the section titled "How do we use your personal data?".
At times we may request that you voluntarily supply us with personal data. Generally this information is requested when you want us to provide you with information.
We may gather the following information about you:
IP address (a unique identifier for your computer or other device)
Mobile device ID
Cookie (user) ID (a unique identifier stored on your device)
Information you share with us
We collect personal data that you share with us when you register, contact us or interact with us through our website, email, phone or otherwise. You can decide not to provide certain information, or ask that any information you have previously shared is removed. If you do so, you may not be able to take full advantage of a career at Greenhouse Group and progress an application.
For example, you may provide information to us when you contact us about an opportunity to work at Greenhouse, upload a CV or Resume or other careers information.
To apply for a role listed on our website we require users to provide us with basic contact information. Through these interactions you may share with us: your name, e-mail address, contact number, career history (usually in the form of a CV) as well as any other personal data you include in your interactions with Greenhouse Group. We may also ask for additional information to assist us with our recruitment process and in the event you are offered a job.
Most browsers are initially set up to accept cookies; however, you can reset your browser to refuse all cookies or indicate when a cookie is being sent or you can flush your browser of cookies from time to time. (Note: you may need to consult the help area of your browser application for instructions.) If you choose to disable cookies or refuse to accept a cookie, you may not be able to utilize all features of the careers website. More information on cookies is provided in the cookie statement.
How do we use your personal data?
Our main reasons for using your personal data is to provide you with information or services that you have requested including supporting your applications to Greenhouse and to provide and improve the service, products and experiences that you and the users of the Greenhouse Group careers website, applicants and employees expect from us.
We may share your personal data with companies affiliated to Greenhouse, and given the global nature of our company, your personal data may be transferred from one jurisdiction to another. When we make such transfers, we do so in accordance with data protection legislation, for example by using Standard Contractual Clauses where information is transferred from WPP in the European Economic Area to WPP (parent company of Greenhouse Group) in the United States of America.
By submitting your personal data to us, you agree to us transferring, storing and handling your personal data in this way.
Information you share with us?
We use the personal data you share with us in the following ways:
•To respond to your queries and requests;
•To communicate with you;
•To provide you with updates about your Greenhouse application;
•To provide services and support for any application you make;
•To facilitate any application you make to Greenhouse;
•To provide you with information that you have requested;
•To provide you with better ways of accessing information from this website;
•To provide updates to you about any changes to Greenhouse's policies, terms and conditions and any other matters which we may need to tell you;
•If you have asked us to keep you informed of other opportunities at Greenhouse, we may periodically contact you to tell you about these for up to 12 months.
Contacting You in the Future
If you have asked us to we will keep you informed of other opportunities at Greenhouse for up to 12 months. We do this in various ways, including e-mail, via social media platforms and by phone, but only if you are happy for us to do so.
If you would like more information on how we share your personal data, please email our Privacy Team at email@example.com.
Do we pass your information to third parties?
We may send your personal data to other group companies, affiliates and third parties to help us process your personal data for the purposes set out in this policy.
We may disclose your personal data if we or any of our assets are the subject of a sale or similar corporate transaction. We will ensure that the third parties who receive your personal data are required to keep it confidential.
We may disclose personal data to third parties when we reasonably believe we are required by law, and in order to investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited activities, including, but not limited to, fraud.
Links to third party websites
We may provide links to other websites which are not operated and controlled by Greenhouse.
We have no control over and are not responsible for the content of those sites or how the third parties responsible for them collect and use your personal data. We do not endorse or make any representations about third party websites.
Third party websites may have their own privacy policies explaining how they use and share your personal data. You should carefully review those privacy policies before you use these websites to make sure that you are happy with how your personal data is being collected and shared.
How long do we keep your personal data?
How do we protect your information?
We take appropriate measures to ensure that your personal data disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used.
How to obtain a copy of your information?
You are entitled to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. Please contact us using the details set out below.
How to contact us if your information or choices change
If your personal data or your preferences change, you don't want us to send you the information you have requested or if you have any queries about how we use your personal data, please let us know by contacting us via firstname.lastname@example.org.
Last updated: 28 November, 2017